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TWIN STATES BARREL RACING ASSOCIATION

BY-LAWS

(Amended October 2009)

 

 

l  Article I-Name and Colors

            The name of the Association (hereinafter called ÒClubÓ or ÒTSBRAÓ) shall be the Twin

States Barrel Racing Association.  The ClubÕs colors shall be burgundy and gold.

 

  Article II-Purpose

Twin States Barrel Racing Association is a non-profit organization and is formed for the advancement and promotion of barrel racing and support of other related events.

           

  Article III-Powers of Directors and Executive Powers

Section 1.  The business and property of the Club shall be managed and controlled by the Board of Directors and the Executive Board (hereinafter called ÒBoardsÓ).

Section 2.  The Boards shall have supervision of the Club, but subject nevertheless to the provisions of these By-Laws.

            Section 3.  The Board shall appoint a legal advisor whenever there is a need for legal assistance.

 

Article IV-Executive Board-Officers, Board of Directors-Directors

Section 1.  The Directors and officers for TSBRA shall be elected by or before the Fall Roundup.  The only individuals that shall be eligible to hold any office or directorship of TSBRA are individuals who, at the time of election, (a.) that are present at the meeting at which such election shall occur, (b.) are current members of TSBRA of good standing, and (c.) have been members of TSBRA in good standing at all times during any preceding TSBRA point year.

 

            Section 2.  The officers shall consist of:                

1.     President

2.     Vice President/Points Admin.

3.     Secretary/Treasurer

4.     And such subordinate offices as may from time to time be elected or appointed by the Board.

5.     Sr. Directors

a)   President from previous year

b)    Arena/Money Maker Director

c)     Awards Director

d)    Two (2) Member Representative Directors

1.     Youth  Director

 

            Section 3.  The officers shall hold their respective offices until successors are elected.

 

Article V-Chairpersons To Be Elected Yearly

Section 1.   The members shall elect a Hospitality Chairperson at the Fall Roundup each year.  The Hospitality Chairperson shall not have a vote in any matters presented to the Board, but shall have individual voting privileges consistent with those of those with any other member of TSBRA.

  Article VI-Officers and How Chosen

Section 1.  Only past officers and/or directors present and in good standing shall be eligible to hold the office of President.  A candidate for President must be at least 19 years of age.  The retiring President shall be retained as a Director for one year.

            Section 2.  Following the nomination of officers:

a)     The President shall read the nominees for the ballot.

b)    The election shall take place immediately thereafter.

c)     The ballots shall be read and usually counted by the Secretary/Treasurer and one Director. 

d)    All votes shall be recorded by the Secretary/Treasurer.

e)     A majority vote of members present plus proxy votes is necessary to elect. 

f)     The retiring President shall complete that business meeting.                    

            Section 3.  The President shall appoint a parliamentarian each year.

Section 4.  If an elected officer or a director resigns from a TSBRA office, the Board shall appoint a successor to fill out the term of office.

           

  Article VII-Meetings

            Section 1.  At least two general meetings shall be held during the year:

a)     Spring Roundup held on the 2nd Sunday in March.

b)    Fall Roundup held on the 2nd Sunday in September.

If weather does not permit having the Roundup jackpots, the membership

meetings may be rescheduled.

a)     The Board of Directors shall meet when necessary. 

Section 2.  Special meetings may be held at any other time when called by the President or by the Vice President in the absence of the President, and such notice shall state purpose and time of meeting.

            Section 3.  Only members in good standing shall be entitled to vote at all meetings.

            Section 4.  A minimum of 1/3 of the total membership shall constitute a quorum.

Section 5. The Secretary/Treasure shall mail notice of the annual meeting to each member entitled to vote at her/his last known address at least ten days prior to the meeting.

 

  Article VIII-Meetings of Executive Board and Directors

Section 1.  The President may call a meeting of the Board at any time.  Minutes of such meetings shall be sent to each officer and director.

Section 2.  A majority of the whole Board shall be necessary at all meetings to constitute a quorum for the transaction of business.

            Section 3.  Any director or officer missing two consecutive meetings whether Board, General

or Special without due cause shall be replaced.

 

  Article IX-Duties of Officers

            Section 1.  President.

a)     It shall be the duty of the President to preside at all meetings of the Board and the        membership.

b)    The President shall perform all the duties usually pertaining to her/his office.

c)     The President shall have general and active management of the business of the Club.

d)    The President shall see that all orders and resolutions of the Board are carried into effect.

e)     The President shall execute all contracts and agreements and shall see that their duties are properly performed.

f)      The President shall have the power to appoint such special committees as may be found necessary and the President shall be a member ex-officio of all committees.

 

            Section 2.  Vice President/Point Administrator

a)     In the absence of the President the duties of the President shall be performed by

      the Vice President/Point Administrator.

a)     The Vice President/Point Administrator shall perform such other duties as may be prescribed by the Board.

b)    The points Administrator shall be responsible of maintaining the Club points standings.

c)     She/He shall publish said standings to our TSBRA web site each month.

d)    The points shall be posted at each Point Jackpot Barrel Race.

            Section 3.  Secretary/Treasurer

a)     The Secretary/Treasurer shall keep the minutes of all membership and Board Meetings.       

b)    The Secretary/Treasurer shall be the custodian for the safekeeping of documents for the Club.

c)     The Secretary/Treasurer shall send notices of meetings, arrange for the

Publication of the newsletter, and maintain a complete roster of membership.

a)     The Secretary/Treasurer shall be in charge of sending all new member material and handling all general correspondence.

b)    The Secretary/Treasurer shall keep an accurate account of receipts and      disbursements in books belonging to the Club and shall deposit all monies in

such depositories as may be designated by the Board. 

a)     The Secretary/Treasurer shall disburse funds of the Club as may be ordered by the Board or the President, taking proper vouchers for such disbursements and shall render to the President and Board or, whenever they may require same, an accounting for her/his transactions as Secretary/Treasurer and of the financial conditions of the Club by submitting a Financial Statement for review.

b)    The Secretary/Treasurer report may be audited by an auditing committee.

c)     The Auditing Committee shall consist of two persons from the membership and two Directors appointed by the President. The President shall call for this audit, the Secretary/Treasurer/Editor shall submit her/his records to this committee no later than August 15.                                                               

Section 4.  Each elected officer shall assume the duties of her/his office at the close of the meeting at which the election was held, and shall, when the successor is elected or in case of resignation, turn over all records, books and funds, etc.

Section 5.  Officers and Directors may be removed at any time with legal cause by a majority vote of the Board.

Section 6.  In the event a director cannot be present at a Board meeting, she/he may award her/his proxy vote to another member by so advising the President or Secretary/Treasurer of her/his desire to do so in advance of the scheduled starting time of such meeting, and in such case shall name the member to cast her/his vote. Notice must be made in writing, by telegram, or by telephone.  If a telephone proxy is used, a director must confirm it in writing immediately for records.

 

  Article X-Payables and Receivables

The President and the Secretary/Treasurer shall sign all checks, drafts or orders for the payment of money. Payout checks must be filled out before being signed. Any payout check that needs to be replaced, due to being lost or accidentally destroyed, will have the current stop payment fee subtracted from the replacement payout check.  A check written to TSBRA for entry fees, membership fees, silent auction payment, etc. must clear through the bank.  If it does not clear, due to insufficient funds; the person who wrote the check must pay the amount of the check plus the current bank fee for insufficient funds, plus a $35.00 service charge in cash only to TSBRA in order toe be in good standing. (see Article XIV, Section 3)

 

  Article XI-The Books

The books, accounts and records of the Club shall be open to inspection by the membership at all reasonable times, which are to be fixed by resolution of the Board.

 

  Article XII-Order of Business

Section 1.  The order of business at all meetings of the Board and of the membership shall be as follows:      

a)     Roll Call

b)    Reading of the Minutes of previous meetings and action thereof

c)     Report of officers

d)    Report of committees

e)     Unfinished business

f)     New business

 

Article XIII-Membership Qualifications

            Section 1.  Annual dues.

a)     Membership dues shall be $50.00 per member per year or $60.00 per family per year.

b)    Dues must be paid in full (a) new or renewing membership not later than

 August 31,  (b) new member upon joining.

                             c)   Yearly donations and money making projects shall be on a voluntary basis.

a)     Any existing member from our previous year that has not paid by August 31 before Fall Roundup will be dropped from the mailing list.

b)    Any member, old or new, that has not paid before the Fall Roundup Meeting begins shall not be eligible to vote.

c)     She/he shall, however, be eligible to receive any awards she/he may have earned from the previous award year.

d)    If paying dues by mail, letters must be postmarked no later than August 31.

e)     New members may join at any time of the year and their dues will be accepted at that time.

                                              

  Article XIV-Donations & Other Obligations

            Section 1.  Money Making Jackpots.

a)     There shall be at least two money-making projects each year.

b)    The Board shall vote on the nature of such moneymaking projects.  If after consideration by the Board, it is decided that the ClubÕs treasury needs to be further replenished, a third project may be sponsored.

c)     Five (5) work points shall be awarded to each member who attends and works 2 hours per Youth and/or Open.  If you are unable or do not want to work, but would like to receive the (5) points, you can pay a $25.00 fee per division and receive the (5) points in the division paid.  Another option is to work 1 hour and ride in the division to receive your (5) work points.   Fines must be paid before the starting of the Jackpot.

Section 2.  All donations solicited in the ClubÕs name shall be turned over to the Awards Chairperson for dispersal at the end of the year by the Awards Chairperson.

3            Section 3.  To be eligible for year end awards  

a)     Each member must attend ½ of the TSBRA approved jackpots.  If a member 

joins after August 31, she/he must attend at least ½ of the remaining approved Jackpots. 

b)     The parents of a youth member is allowed to work for the youth, however, the youth member must be present at the Jackpot.  It is the responsibility of each member to sign in and sign out on a worksheet. One work point shall be awarded to each member who attends and works 30 minutes in each division per horse at a TSBRA approved jackpot. See Article XX-Points System.   

Section 4.  Members are required to attend and participate in both the Spring and Fall Roundup membership meetings and jackpots.

a)     If for some reason a member is unable to ride at either roundup she/he may pay for a $3.00 exhibition and take a Òno timeÓ.

b)    Acceptable excuses for not attending shall be illness, death in the memberÕs family or job related.

c)     The Board must be notified in writing prior to the Spring or Fall Roundup explaining an absence in order to be excused and no fine assessed. If the member has an emergency, the Board shall have the final decision concerning his/her absence.   Otherwise, if the Board receives no letter prior to either the Spring Roundup or Fall Roundup, the absence shall be unexcused and a $25.00 fine assessed.  If a member is 15 or more minutes late then they will be considered absent and the $25.00 fine will be assessed.  This fine is due within 30 days of the Spring or Fall Roundup.  The member shall not be in good standing until such fine is paid. 

Section 5.  While any dues, fines or other obligations are not met, the member shall be considered in default and, therefore, points earned during this time shall not be counted.  When the obligation is met, points earned shall be resumed beginning with the date the obligation was met.

 

  Article XV-Awards

Section 1.  The calendar year for TSBRA points starts September 1 and ends on August 31 of the following year.

Section 2.  Awards shall be given in the Youth 3D, Open 4D and Pole 3D Divisions for the most points won.                                           

            Section 3.  All Around Rider

a)     Earns a saddle with the highest combining points earned in Poles and Open Barrels or in Poles and Youth Barrels.

b)    ÒAÓ horse per Jackpot is designated toward All Around on the sign up Card.

c)     You may change horses and keep your points, but if the horse change is not designated on the sign up card as NEW ALL AROUND HORSE before the Jackpot begins, the points will be null and void that Jackpot.  Be sure and fill in horse name.

d)    A one time $10 fee is charged for running All Around.

            Section 4.  Rookie Buckles shall be awarded to the Jr. and Sr. Rookies who have earned the most

points in barrels at the TSBRA approved jackpots.  A Buckle will also be awarded to the pole rookie who has earned the most points in poles.    

 

Article XVI-Member Definitions

            Section 1.  A Youth Member.

a)     A Member who is 16 years of age and under on September 1 of the current year.

b)    A Youth Member must designate to the Secretary/Treasurer that she/he is competing as a Youth and give her/his birth date and year.

c)     Any Youth who is 16 on September 1 of the current year may remain in the

Youth Class all year. 

a)     The Youth Division includes any rider that is 16 and under.

b)    A Youth may Carry Over into the Open if the youth designates on the Youth Sign Up Card to Carry Over and pays a $25 Open Entry Fee before the youth barrel race begins.  Both cards need to be marked Carry Over.

l  Section 3. Senior Member

c)     A member over the age of 16 on September 1 of the current year.

d)    A Senior Member may run in the Open 4D Division, a Division that anyone may compete in.

l   

l   Article XVII-Jackpot Classes

            Section 1.  There shall be three (4) Divisions of Classes: 

a)     Open 4D

b)    Youth 3D

c)     Pole 3D

d)    Novice

 

Section 2.  Points earned in these Divisions shall be accumulated toward year end awards.

           

  Article XVIII-Open 4D, Youth 3D & Pole 3D

 

            Section 1.  4D shall consist of four (4) Divisions: 

a)     1D shall be the fastest time of the barrel race

b)    2D shall be 0.5 second off the fastest time

c)     3D shall be 1.0 second off the fastest time

d)    4D shall be 2.0 second off the fastest time

Section 2.  3D Poles shall consist of 3 Divisions.

      a)   1D shall be the fastest time of the class

      b)   2D shall be 1.0 second off the fastest time

      c)    3D shall be 2.0 seconds off the fastest time

Section 3.  3D Youth shall consist of 3 Divisions.

                  a)   1D shall be the fastest time of the class.

                  b)   2D shall be 0.5 second off the fastest time.

      c)   3D shall be 1.5 second off the fastest time.

Section 4   Novice shall consist of fastest time format

                  a) No payout, only year end buckle will be awarded

 

 

 

 

 

 

Section 5.  The percentage of money and places in each Division shall be:               

No. of Entries

Places Paid in each Division

% of Money in each Division

1-10

                    1

100%

11-20

                    2

60%-40%

21-30

                    3

50%-30%-20%

31-60

                    4

40%-30%-20%-10%

61-100

                    5

30%-25%-20%-15%-10%

100-150

                    6

32%-24%-18%-12%-9%-5%

 

 

 

           

                                                                        

Section 6.  If there are not enough runners qualify in a division, monies shall be divided accordingly, i.e. if only 2 qualify in a division that pays 3 places -- money shall be split 60-40.

            Section 7.  All contestants must attempt to make the fastest run in a cloverleaf pattern.

            Section 8.  No Times

a)     Hitting a barrel.

b)    Breaking the pattern in any way, including the rider falling off

c)     Breaking your forward motion

d)    Unnecessarily pulling your horse up to slow your time

e)     All contestants must abide by TSBRA Rules. Any misconduct, using abusive language, attempting to threaten or harass any contestant or TSBRA member in any way shall be given to an officer or director for evaluation.  Any legitimate complaint may result in a Òno timeÓ and/ or may be asked to leave.   Final decision shall be made by the TSBRA Board.

Section 9.  Re-Runs Allowed

a)     Timer failing

b)   Pattern altered in any way such as changes in the stakes or re-setting the barrel

Section 10.  All Classes run at TSBRA jackpots shall be open to non-members, but subject to

                  TSBRA Rules and Payoffs.

Section 11.  Rider may be disqualified if name is called for exhibition and/or class and rider is                   .                    not in alley, arena, or noticed in warm up been within 60 seconds.

                                                                     

Article XIX  Designated Horses

a)              If riding more than one horse per jackpot you must pay a one time $10 fee per horse in order to earn points on each horse.

b)             A mother/father and son/daughter (whichever be the case) may ride and nominate the same horse provided they are not in the same division.  One horse may be in the Open 4D and one horse may be in the Youth 3D, or Poles 3D.  Horses may only be entered once in a division.

 

  Article XX-Point System

Section 1.  There shall be four (4) TSBRA Divisions for Year End Awards

a)     Youth 3D

b)    Open 4D

c)     Poles 3D 

d)    Novice

Section 2.  Points shall be earned in each ÒDÓ  (1D,2D,3D, & 4D) on your  Rider and                    Horse Combination.

Section 3.  Points shall be accumulated on Rider and Horse combination, no matter which ÒDÓ  (1D, 2D, 3D, 4D) you earn them in, and placed in the appropriate Division as described above.

            Section 4.  Points shall be moved down to the highest placing Member in each Division.

            Section 5.  Points shall be awarded as follows:

1st Place

10 Points

2nd Place

 9 Points

3rd Place

 8 Points

4th Place

 7 Points

5th Place

 6 Points

6th Place

 5 Points

7th Place

 4 Points

8th Place

 3 Points

9th Place

 2 Points

10th Place

 1 Point

                                                                    

            Section 6.  Work Points.

a)     Working is mandatory.  It is mandatory to work 30 minutes per division and per horse to get your division points for the day.

b)    Each member shall receive one (1) work point after working her/his 30 minutes.

c)     If a member has more than one horse nominated to run in one Jackpot, she/he must work an additional 30 minutes per horse in order to receive a work point for each horse.  The horses name must be filled in on the Work Sheet.

d)    Each member shall receive 5 work points for working 2 hours at any TSBRA

Money Making Jackpots.

e)            Work points are determined by signing in and out, and working at least

30 min. in each class, Barrels and/or Poles.  It is the memberÕs responsibility to sign in and out correctly on the worksheet.  No changes will be made to the work sheet or work points after the barrel race is over for the day.

f.) Members shall work a maximum of 1-1/2 hours per family with multiple riders

    and/or individual with multiple horses.

g.) 5 additional work points will be awarded (one time) for a member who brings in $150 sponsorship throughout the year.

 

  Article XXI-TSBRA Rules for Entering

Section 1.  Do not come to the Jackpot Secretary for any reason unless she/he calls your name. No one is allowed on the announcerÕs stand except for the announcer, timekeeper, Secretary and Point Administrator.

            Section 2.  Checks shall be accepted for dues, entry fees and fines.

            Section 3.  No limit on entries.

Section 4.  Any rule or regulation or technicality not covered in this rule book shall be governed by the Board of Directors at the said sponsored event and their decision is final.

Section 5.  No refund after entering class except in case of disabling injury to horse or rider, before run, as determined by three members of the Board of Directors.

Section 6.  Dress Code:  long pants, boots with a heel, appropriate wear, (no halters, tube or    .   strapless wear).

 

Article XXII-Number of TSBRA Approved Jackpots.

Section 1.  There shall be only one (1) TSBRA approved jackpots per month unless a rain date scheduled falls within a month one is already scheduled.

            Section 2.  The Point Jackpots shall not be scheduled on holidays or holiday weekends.

Section 3.  Members may schedule a money making jackpot through the Arena Director//Money Maker, but only work points shall be counted.

l  Article XXIII-Barrel Race

            Section 1.  The Barrel Race shall be timed.

a)     ContestantÕs time shall begin and end when the horseÕs nose crosses the starting line.

b)    Electric timer or at least two stop watches shall be used with the time indicated by the electric timer or the average time of the watches used by official timers to be the official time.

Section 2.  Barrels shall be set at least 15 feet from the fence and if the arena permits, score line shall be 20 yards from the first barrel, 20 yards from the first to the second barrel and 35 yards from the second barrel to the end barrel.  This course may be run right or left.

Section 3.  Barrels must be staked.  The stakes must be measured with a tape and markers used on the fence.  If stakes are not measured with tape and markers, or if the stake is lost, the complete go-round must be re-run.  Any contestant may withdraw their entry fee before that go round begins again.

                                      

            Section 4.  Responsibilities of Putting on the Barrel Race:

a)     It is the responsibility of the Secretary/Treasurer to get the start money, sign up cards, sign up sheets, work sheets and applications to each Jackpot.

b)    The Arena Director must bring and check the equipment to see if it is in working order,

c)     The Board of Directors are responsible to set up in ample time prior to the scheduled start time of  the Jackpot,

d)    The Board of Directors should make certain of the final accounting of the end of the Jackpot to close out.

e)     The Treasurer is responsible of writing the payout checks and accounting of the money after closing out the books.  

f)     The Points Director is responsible of collecting the sign up sheets, sign up cards, worksheets and new member applications. 

  Article XXIV-Miscellaneous

Section 1.  In case of a tie at the end of the year, awards shall go to the person attending the most TSBRA approved jackpots and if necessary to the person who worked the most hours.

Section 2.  A TSBRA member should, at all times, conduct her/himself in a sportsmanlike manner.  Any member, who conducts her/himself in an unsportsmanlike manner when representing the Club in public appearances, may have her/his membership revoked by decision of the Board.

Section 3.  Any contestant reported guilty of misconduct, or constant complaining, willfully causing disturbances or unnecessarily aggravating rodeo producers, secretaries, committees, or such shall be notified to appear before the Board and if proven guilty shall be fined, suspended, or both. Any member wishing to report the conduct, etc. of another member must do so in writing to the President and the President shall bring same before the Board for consideration.

Section 4.  Any husband, father, or relative of a competitor complaining to show management or arena director on behalf of said member shall make said member liable for a fine or suspension.

Section 5.  Unnecessary abuse of horse at any time while on rodeo grounds or at a jackpot or any Club function is prohibited.

 

  Article XXV-Rules Not Covered in these By-Laws

Section 1.  Any rule or regulation or technicality not covered in this rule book shall be governed by the Boards at the said sponsored event and their decision is final.

 

  Article XXVI-Amendments of By-Laws

Section 1.  Any proposed amendment to the By-Laws, whether initiated by the Boards or by any TSBRA member, must be in writing to the Secretary not later than 45 days before the date of the Spring Roundup for the point year during which such amendment is proposed, and the Secretary shall cause the Editor to post such written proposed amendment in each subsequent TSBRA newsletter distributed or posted on our TSBRA website prior to the Spring  Roundup.

Section 2.  Any amendment to the By-Laws proposed in compliance with the requirements of Section 1 above, and subsequently approved by a vote of the general membership at the Spring Roundup, shall become effective on the next September 1.

 

  Article XXVII-Liability

Section 1.  Any member or contestant competing at a TSBRA function agrees to abide by these rules and by-laws and agrees that there is no liability towards TSBRA.

           

Warning, Under Texas Law(Chapter 87, Civil Practice and Remedies Code), an Equine Professional is not liable for any injury to or the death of a participant of equine activities.